If you need to make changes to your course's content, you need to update it within Learn@HubSpot too.
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When updating the content of an existing course, please remember to update the "Last Updated" fields.
Update a SCORM Package
You can watch this loom on how to swap SCORM Packages or follow the steps below.
Swapping the SCORM Packages
Please note: Make sure you have exported the new version of the Articulate Rise course as a SCORM (.zip) file.
To download the SCORM package from Articulate Rise,
- Open Articulate Rise in a new tab and navigate to the relevant course.
- Click the course name.
- You should see THEME, SETTINGS, SHARE, REVIEW, and PUBLISH in the top right corner. If you are not seeing them, please contact the "course owner" to have them transfer you ownership rights before you can proceed to the next step.
- Click PUBLISH.
- Under Export Settings, ensure the following
- Export Type is set to LMS.
- LMS is set to SCORM 1.2.
- Under Tracking,
- Track using course completion is selected and set to 100%.
- Track using quiz result and Track using Storyline block are not selected.
- Reporting is set to Complete/Incomplete.
- Exist Course Link switch is toggled Off.
- Click the Export button in the top right corner to download the .zip SCORM package.
1. Once you have downloaded your new SCORM file, navigate to the course you want to update within Learn@HubSpot.
2. Click the Turn editing on button in the top right corner.
3. Scroll down to the Training section and select the Edit button next to the relevant SCORM package activity (the activity should read Click here to access - Course Name).
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4. Click Edit settings.
5. Under Package file, click on existing SCORM file in the package file window and a pop-up box will appear.
6. Click Delete and then OK.
7. Drag and drop the new SCORM file into the package file window.
8. Click Save and return to course.
Please note: if there are sections within a course that you want to restrict visibility to a specific set of audience, refer to Check and Edit a Course's Visibility on the course page.
Updating the “Last Updated” Info
9. Scroll down to Introduction section and select the Edit button right next to the Description Label.
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10. Click Edit settings.
11.Under General, update the Last Updated information (format: month year) within the rich text box beside Label text.
12. Select Save and return to course.
13. Select Edit settings under Administration on the left sidebar menu.
14. Under Description, update the Last Updated information (format: month year) within the rich text box beside Course summary.
15. Scroll down to Custom Fields, select the correct quarter for Last Updated field.
16. Click Save and display.
17. Click the Turn editing off button in the top right corner to exit editing mode.
Update a Google Slide Deck
Swapping the Google Slide Decks
Please note: you only have to follow the steps below if you are using an entirely new deck (different URL). If you have made changes to your existing slide deck, they will automatically populate on the same slide deck on Learn@HubSpot so no further action is required.
1. Navigate to the course you want to update within Learn@HubSpot.
2. Click the Turn editing on button in the top right corner.
3. Scroll down to the Training section and select the Edit button next to the relevant slide deck.
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4. Click Edit settings.
5. Under General, follow the directions below to edit the HTML code for your Google Slides:
- Under Content, click the rightwards arrow with corner downwards button
to expand the toolbar.
- Click the code button
to open the HTML editor.
- Delete the existing code.
- Paste the following text in the HTML editor:
<h4 style="" align="center">Title of Deck</h4>
<div style="position: relative; padding-bottom: 56.25%; height: 0;" align=""><iframe src="REPLACE WITH LINK TO GOOGLE SLIDES - MAKE SURE IT IS IN PREVIEW MODE" frameborder="0" webkitallowfullscreen="" mozallowfullscreen="" allowfullscreen="" style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;"></iframe></div>
Please note: to view the slide deck in preview mode, replace the "edit" text at the end of the slide deck's URL with "preview".
A preview mode URL should look something like this: https://docs.google.com/presentation/d/1UW5vSVpsDuxZJi7PFB6N6bXyyetNvywmWI1mlhrGzTU/preview
6. Click Save and Return to Course.
Please note: if there are sections within a course that you want to restrict visibility to a specific set of audience, refer to Check and Edit a Course's Visibility on the course page.
Updating the “Last Updated” Info
7. Scroll down to Introduction section and select the Edit button right next to the Description Label.
8. Click Edit settings.
9. Under General, update the Last Updated information (format: month year) within the rich text box beside Label text.
10. Select Save and return to course.
11. Select Edit settings under Administration on the left sidebar menu.
12. Under Description, update the Last Updated information (format: month year) within the rich text box beside Course summary.
13. Scroll down to Custom Fields, select the correct quarter for Last Updated field.
14. Click Save and display.
15. Click the Turn editing off button in the top right corner to exit editing mode.